During breaking news situations that involve critical information like road closures, shelter locations or general public safety and assistance information, stories can be set to bypass “access control” (paywall) so that all users can access the article regardless of subscription status.

• Select the article and go to the Web Properties.
• In the Online Access Control field, select Breaking .Access Control.
• In the Online Access Flow field, select BreakingNews.
• Click Apply and publish the article. It will remain free for a period of six hours from the time of publication, then transition to normal access control and require a subscription.

It’s very easy to include YouTube videos with articles using the following steps.

• Find the video on the YouTube site and copy the URL.
• In MWC, select File>Create New>URL Asset
• Give it a Name, paste the URL in the appropriate field and navigate to the General tab to select YouTube video as the Asset Type. Click Save.
• Without holding the Control Key, drag the new asset to the article to link it.

Adding taxonomy determines placement but also allows readers to view content related by topics more refined than categories.

• Select the article in the MWC
• Navigate to the web tab in article properties and locate the taxonomy area.
• Click add.
• Browse or search for relevant terms, highlight them, click add, then OK, then Apply.

Adding maps to articles as well as a map of stories with location information can all be done in a few easy steps.

• In a web browser, go to latlong.net and search for your location, or simply search Durango or Cortez Colorado to get you in the general area.
• Click on the map to identify a specific location, click the pin to display latitude and longitude and copy these coordinates.
• Go to the article properties in Saxotech Editorial and find the Geo-location area under the web properties tab for your article.
• Paste the latitude and longitude in the appropriate areas and add a ‘Label’ and ‘Data’ which will populate the map info windows.
• To add more points on the map, click add in the properties.

Adding related documents and PDF’s is a great way to quickly and easily add additional online content. Follow these simple steps.

First, make sure you’re working with a pdf, word or excel document. Many times, things like maps are in fact image files. If what you have is an image, simply make sure it is a .jpg file and link it as you would any other photograph.

Save the PDF or .doc file somewhere easily accessible on your computer.

Name the file something that readers can see and make sense of.

Open your Saxotech FTP connection and drop the file in the folder titled DU7 Assets Drop.

In the MWC, select assets for one of the modules and click the plus sign to create a new asset.

In the new asset prompt, title the asset something that makes sense to readers (there is a character limit), browse and select the asset you uploaded where the “Path” field is displayed and make sure ‘copy to default asset folder’ is selected. Click Save.

Without holding any other keys, click and drag the asset to the article.

There are 3 steps to making sure everything displays properly on the website every day.
Step 1: This gallery outlines daily taxonomy needs.
Step 2: Enable comments on appropriate Local News articles.
Step 3: Ensure sections are properly prioritized and articles categorized (all columnists have their own online category).

Occasionally, as noted in the gallery notes, use of Template Themes and Teaser Images is required.

If articles are not publishing online, there are a few steps to take to get through the issue.

If a single article will not publish online, try these steps.

• First, make sure the proper Channel is selected for publication, and try again.
• If the article has an asset attached (doc, mp3, pdf or video) make sure it is linked without a caption icon between the article and the asset. If a caption exists, cut that link and try again.
• If the article has the proper channel and a repeated attempt fails, delete any text in the ‘Summary field’ of the article properties and try again.
• If that does not work, right click on the article and select Create copy on channel…(select a channel affiliated with the same pub, so if the channel is DH, select DH web only.) Try to publish the copy.
• If that still does not work, right click and select ‘copy styles and links.’ Then create a new article and paste the styles and links. Make sure any category, taxonomy and priority information is set on the new copy. Try to publish online.
• Another issue may be two or more sidebars linked to the article. In this case, and if the article is already linked to a print page, create a copy on another channel. Unlink sidebars, leaving only one. Create factboxes or related articles in place of the sidebars and link them to the main article. Publish

If no articles are publishing online and MediaWare Center is showing only green arrows that never turn to check marks, notify a ‘super-user,’ who can call Saxotech. They will need to tell Saxotech that you have an editorial issue. They will get an editorial customer service representative on the phone and fix it. (If you want to feel fancy, tell them you think they need to recycle the app pools because it appears mwp/ows is down.)

A few clicks will enable comments for online users.

In editorial:

• Select the article and open its properties.
• Go to the web properties tab and check comments.

In the online edit interface:

• Select the article and click the edit button.
• In the main properties pane, select “on” in the “Forum” drop-down.
• Save and close the article.

With the simple check of a box in article properties, readers will be given a link to purchase images online.

In the MediaWare Center:

• Click on the article, open the properties and in the web properties panel, check the box labeled image sales.

If that step was not done, follow these steps to add the ability in the online edit interface.

1. – Click to edit the article

2. – Go to the Edit tab and open the extra fields portion in the right rail.

3. – Change the word ‘False’ to “True” in the photosales area.

4. – Click save and close on the article and recache it.

Below is a step-by-step video

If an article has 3 or more images and additional sidebars and fact-boxes, changing article class will add a nice photo-gallery while keeping additional content high on the page. Here’s how.

MediaWare Center
1) select the article and open the properties
2) go to the ‘web’ tab in properties
3) select ‘A no sidebar with photo slideshow’ under design

Online
1) Open the article to edit it
2) In the default Properties pane, select ‘A no sidebar with photo gallery.’

3) Save and close the article and recache it manually.

An account to upload videos in the Castfire system is required. If you need an account created, see the Photo/Video Manager.

Follow these steps:

Log in to Castfire

• Select the correct ‘Content Producer.’ (News, Sports, etc)
• Click “Add Show” to upload your video, giving it a title and selecting the video channel in the media type in the ‘Channel’ drop down.
• Add or select a poster frame and add any keywords that match the content.
• If the video is with a centerpiece news article, click ‘Frontpage’ under ‘Syndication partners.’

Log in to Saxotech

• Go to the Assets module and select File/Create New/URL Asset.
• In Castfire, go to the Profiles tab and copy the 768kbps m4v URL.
• In Saxotech, paste this URL in the new asset window URL field and give the asset a name.
• Go to the general properties tab for the new asset and select Castfire for Asset type, then click save.
• Without holding the ‘control’ key, click and drag the asset to the article.
• Select the article properties and make the following changes.

1. Go to the ‘Web’ tab and select ‘Embed Left’ in the ‘Multimedia’ field.
2. Go to the ‘Keywords’ tab and add a taxonomy of ‘Video.’

NOTE: If the video is a standalone video, you must create an article with a headline and link either a photo or a teaser image.

Click here to learn about linking teaser photos.

The importance of priorities, 1 – 2 – 3 clicks away.

Take these steps:

Select the article and open the Properties panel to the ‘Web’ tab.
Click 1 – Next to ‘Online priorities,’ uncheck the box ‘Use deduced priorities.’
Click 2 – Select a number 1-10 in the drop down window.
Click 3 – Click the apply button to confirm the changes.